The financial contribution for a given AEVP will reimburse the actual costs corresponding to travel and lodging expenses (as shown and described in the corresponding invoices and receipts) plus a per diem for daily meals, provided they comply with general principles of economy and efficiency. Specific travel reimbursement will depend on the host institution country and will follow the internal administrative rules of the AHEAD sponsoring institution.
The applicant must submit an estimated budget for the planned trip. Indicative quantities per visit (including travel, lodging and living expenses) are:
1500 Eu for 5 working days (one week)
2000 Eu for 10 working days (two weeks)
2500 Eu for 15 working days (three weeks)
3000 Eu for 20 working days (four weeks/one month).
Expenses made in non-Euro currency will be reimbursed in Euro at the oficial rate of the date of expenditure as established by the financial services in charge.
No pre-financing or advanced payment will be made.
ELIGIBLE EXPENDITURE
As a general rule, the grantee will be reimbursed on the basis of the actual costs for travel and lodging expenses plus a fixed per diem.
Accomodation: actual expenses as described in the corresponding invoice. Private house or room renting are eligible but the reimbursement will require the corresponding lease contract, with the landlord signature, and the invoice. In case of shared rooms the grantee will ask for the reimbursement of the proportional part (half in the case of double rooms).
Meals: flat per diem rate depending on the host country (will be established by the fnancial services).
Travel: Only economy class tickets are eligible for reimbursement. Seat reservations and transport of luggage are eligible. Train, shuttle or any other public transport are eligible. Travel by private car must be reserved only for exceptional circumstances and will require the authorization of the coordinator. The use of Taxi must be limited so that it complies with the efficiency and economy principles.
Please, check the general Travel Funding Rules of AHEAD
NON-ELIGIBLE EXPENSES
Everything not specified in the previos paragraphs, for example, registration, honorarium, life and medical insurance related expenses, car rental, telephone, wi-fi, minibar consumption, etc.